Petition to Graduate

Graduation is not automatic. To graduate, students must Petition to Graduate online and pay a $60 fee. An email from the Registrar's Office is sent to all sophomores with instructions on how to petition. Students must meet with their program advisor to review their degree audit in order to verify that they are on track to graduate for the petitioning term.  Candidates for graduation must submit the completed petition by the date posted. A bill is not sent for the graduation fee and it is the responsibility of the candidate to pay the fee once the petition is processed. Please note that a separate Petition for Graduation must be filed if a student anticipates graduating with more than one degree or certificate in a different term.
Formal graduation activities are held in May. Those completing graduation requirements after Fall semester are invited to participate the following May. Those completing graduation requirements in the Summer term are invited to attend the May commencement that preceeds that Summer term.

Degree Audit

The Degree Audit is an academic advising tool. It is an automated list of all courses in a student's program of study that are needed to meet the graduation requirements at Zane State College. The Degree Audit allows advisors to see how the students are progressing. Each student has access to their particular Degree Audit through their Z-Online account. Every student has a program advisor who can also provide them with a Degree Audit.

The Degree Audit includes courses taken at Zane State College and may include courses transferred from other colleges/universities. Although courses taken at Zane State College are automatically added to a student's Degree Audit, transfer courses must undergo an evaluation process and then be applied to the student's Audit. Transfer evaluations are done in the Registrar's Office, College Hall Room 119.

Final Graduation Approval/Denial

After the close of the term, updated Degree Audits are reviewed by the Registrar’s Office to officially confer or deny each degree and/or one-year certificate. This process takes approximately six to eight weeks.  Candidates who fail to meet graduation requirements must reapply during the term in which they will complete their requirements and repay the $60 graduation fee.

Graduation Hold

If you petitioned for graduation, a hold has been placed on your account to prevent you from registering for courses in the following term after you have graduated. If you plan on taking classes in a subsequent term, please fill out a "Change of Program" form (found on My Z-Online under the academics tab). Your hold will then be lifted and you will be able to register.

Please review this list to ensure that your name is spelled correctly and to verify your program of study. If you need to report a correction, please contact the Registrar's Office:
Asterisks represent the following:
*     Cum Laude
**   Magna Cum Laude
*** Summa Cum Laude
Official designations will be confirmed during degree audit verification after grades are posted.
Step by Step Instructions for the Online Petition
Title Description File type

Use this as a guide in petitioning for graduation.  Screenshots included.

Did You Forget to Petition for Graduation?
Title Description File type

This form is to be used for a student who failed to petition for a prior (inactive) term.  This form has fillable fields; please open in Adobe to complete.


Commencement Policies

The College awards degrees during an annual commencement ceremony held in May that is governed by the following policies:

  1. Students who are enrolled in courses needed to complete degree and/or one-year certificate requirements by the end of the summer term following commencement are eligible to participate in the May commencement ceremony.
  2. Students who will utilize credit by examination, alternative credit, or transfer credit must have that credit earned and posted on their Zane State College transcript prior to the end of the graduating term.
  3. The listing of degree candidates in the commencement program is tentative, pending completion of required work and submission of final grades. Printed graduation honors are calculated using the student’s current grades. Final graduation honors are indicated on the terminal transcript and reflect all course grades earned. Graduation honors are not indicated for summer term candidates.
  4. Diploma covers are distributed during commencement. Diplomas are mailed to the student’s address on file when final grades have been processed, degree requirements have been fulfilled, and after financial and other obligations have been satisfied.

Commencement Information

Students who indicate that they will participate in commencement will receive an email notification in April with information about the May Commencement ceremony. If you do not receive an email, please call the Registrar’s Office at 740-588-1344.